Agenda

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C. 47

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	May 9, 2023

Contra

Costa

County

Subject:

Approve and Authorize Amendment No. 3 to Consulting Services Agreement with TBP/Architecture, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/09/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jeffrey K Acuff 925-957-2487

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 9, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with TBP/Architecture, Inc. effective May 9, 2023, to increase the payment limit by $500,000 to a new payment limit of $2,000,000 and extend the term from October 8, 2023 to October 7, 2024, to provide on-call architectural services for various County facilities projects.

FISCAL IMPACT:

Projects will be assigned to the on-call architect when there is an approved project and funding (100% Various Funds).

BACKGROUND:

On October 8, 2019 the Board of Supervisors approved an on-call Consulting Services Agreement with TBP/Architecture, Inc., in the amount of $750,000.

BACKGROUND: (CONT'D)

On December 15, 2020 the Board of Supervisors approved Amendment No. 1 to increase the pay limit to 1,500,000 and to extend the term through October 8, 2023.

An administrative Amendment (No. 2) was approved by the Public Works Department.

Amendment No. 3 is necessary to provide architectural services and the additional costs associated with the completion of ongoing and new projects. TBP/Architecture, Inc., is familiar with these active projects, and the design and construction of typical building types therefore, it is recommended that the contract amendment be awarded at this time.

TBP/Architecture, Inc., will continue to provide architectural services, such as programming, design and construction administration. The type, size and location of projects vary. Typical projects may include new construction, building renovations/modernizations, remodeling of an entire building or specific areas within a building, tenant improvements, mechanical, electrical and plumbing (MEP) upgrades, structural improvements, code-related improvements and deferred maintenance projects. Projects may also include fire district building projects. Extending this on-call contract will save the County money when compared with the time and expense in conducting a consultant selection process on a project-by-project basis. It will also allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 3 is not approved, projects in process will be delayed, which will ultimately result in higher project costs.