Agenda

Return

C. 24

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	May 16, 2023

Contra

Costa

County

Subject:

Contract #77-485-1 with Coffey Communications, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/16/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Sharron Mackey, 925-313-6104
cc:	L Walker M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 16, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-485-1 with Coffey Communications, Inc., a corporation, in an amount not to exceed $220,000, to provide professional design, publication, distribution and technical assistance for Contra Costa Health Plan (CCHP) Member Services Health Sense Newsletter for the period from July 1, 2023 through June 30, 2024.

FISCAL IMPACT:

Approval of this contract will result in an annual contractual services expenditure of up to $220,000 and will be funded 100% by CCHP Enterprise Fund II. This contract does not include a rate increase.

BACKGROUND:

This contractor provides consultation and technical assistance, and hosts an automated system for producing, printing, and mailing CCHP Member Services Health Sense Newsletter. This contractor produces three (3) issues per year and twelve (12) versions which includes current and critical health information pertaining to health education topics and services to comply with California State mandates. Coffey Communications, Inc. was selected in December 2021 upon completion of the Request For Proposal (RFP) process and has been providing professional design, publication, distribution of the Health Sense Newsletter services since July 1, 2022.

In September 2022, the County Administrator approved and the Purchasing Services Manager executed Contract #77-485 with Coffey Communications, Inc., in the amount of $200,000 for the provision of professional design, publication, distribution and technical assistance for CCHP Member Services Health Sense Newsletter for the period July 1, 2022 through June 30, 2023.

Approval of Contract #77-485-1 will allow the contractor to continue providing professional design, publication, distribution and technical assistance through June 30, 2024.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, CCHP members will not receive the Health Sense Newsletter and CCHP will be out of compliance with California State mandates.