Agenda

Return

C. 42

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	May 9, 2023

Contra

Costa

County

Subject:

Rescind Prior Board Action Pertaining to Amendment #23-776 with Datix (USA) Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/09/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Rajiv Pramanik (925) 765-8689

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 9, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

RESCIND Board action of December 13, 2022 (C.62), which pertained to a contract with Datix (USA) Inc; and APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #23-776 with Datix (USA) Inc, a corporation, effective April 24, 2023 in an amount not to exceed $179,472 for hosted policy management software and services for the period April 24, 2023 through April 23, 2024.

FISCAL IMPACT:

Approval of this amendment will result in additional budgeted expenditures of up to $179,472 and will be funded as budgeted by the department in FY 2023-2024, 100% by Hospital Enterprise I fund revenues.

BACKGROUND:

On February 26, 2019, the board approved an agreement with Datix (USA) Inc.’s predecessor RadicaLogic Technologies, Inc. This contract amendment meets the social needs of the County by providing a centralized electronic policy management system that meets regulatory compliance and audit reporting. Multiple vendors presented solutions and Datix (USA), Inc’s PolicyStat system was selected as the preferred vendor.

The new policy system will allow Contra Costa Health Services (CCHS) staff to navigate, locate, and access CCHS policy documents more quickly, sign off on acceptance and more. The system also allows online collaboration and workflows that will make drafting, editing, and approving policy documents more efficient for meeting the policy timeliness requirements of the various certification or regulatory bodies CCHS is audited by. The contract amendment will amend the Master Services Agreement dated May 3, 2017, between RLDatix and the County to add software system and hosting provisions.

On December 13, 2022, the Board of Supervisors approved C.62 to amend the agreement with Datix (USA) Inc.’s predecessor RadicaLogic Technologies, Inc. Then the Division decided to include additional offerings to the order, which increases the payment limit of the amendment. This request will rescind the prior Board action and allow the Department to increase the approval for the amendment by $27,689 from $151,783 to a new Payment Limit of $179,472. The increase will cover payments to the contractor for its hosted policy management software and services provided to the Health Services Department through April 23, 2024.

CONSEQUENCE OF NEGATIVE ACTION:

If the recommendation is not approved, the prior Board action will stand, and the department will not have Board authorization to increase the payment limit for the contract allowing payment for services through April 23, 2024.