FISCAL IMPACT:
Approval of this amendment will result in additional budgeted expenditures of up to $179,472 and will be funded as budgeted by the department in FY 2023-2024, 100% by Hospital Enterprise I fund revenues.
BACKGROUND:
On February 26, 2019, the board approved an agreement with Datix (USA) Inc.’s predecessor RadicaLogic Technologies, Inc. This contract amendment meets the social needs of the County by providing a centralized electronic policy management system that meets regulatory compliance and audit reporting. Multiple vendors presented solutions and Datix (USA), Inc’s PolicyStat system was selected as the preferred vendor.
The new policy system will allow Contra Costa Health Services (CCHS) staff to navigate, locate, and access CCHS policy documents more quickly, sign off on acceptance and more. The system also allows online collaboration and workflows that will make drafting, editing, and approving policy documents more efficient for meeting the policy timeliness requirements of the various certification or regulatory bodies CCHS is audited by. The contract amendment will amend the Master Services Agreement dated May 3, 2017, between RLDatix and the County to add software system and hosting provisions.
On December 13, 2022, the Board of Supervisors approved C.62 to amend the agreement with Datix (USA) Inc.’s predecessor RadicaLogic Technologies, Inc. Then the Division decided to include additional offerings to the order, which increases the payment limit of the amendment. This request will rescind the prior Board action and allow the Department to increase the approval for the amendment by $27,689 from $151,783 to a new Payment Limit of $179,472. The increase will cover payments to the contractor for its hosted policy management software and services provided to the Health Services Department through April 23, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If the recommendation is not approved, the prior Board action will stand, and the department will not have Board authorization to increase the payment limit for the contract allowing payment for services through April 23, 2024.