Agenda

Return

C. 35

To:	Board of Supervisors
From:	Beth Ward, Animal Services Director
Date:	May 23, 2023

Contra

Costa

County

Subject:

Contract with Docupet Corp.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/23/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Arturo Castillo, 925-608-8408

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 23, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

RATIFY the Animal Services Director's execution of a contract with Docupet Corp. in an amount not to exceed $200,000 to process Department animal licenses throughout the County for the period of January 1, 2023 through June 30, 2026.

FISCAL IMPACT:

This contract is funded by Animal Services licensing revenue. (100% General Fund)

BACKGROUND:

The Animal Services Department manages the County's mandated animal licensing ordinance (416-6.002) and revenues for dogs and cats. Historically, the Department’s clerical unit has supported the Department by processing and managing both its record-keeping and revenue system. Due to the complexity of licensing and staffing demands, the Department began contracting out for services in 2018. In March 2022, the Department publicized a Request for Proposals (RFP) for licensing services and selected Docupet Corp. in January, 2023 to increase the Department's service capacity for the public.

BACKGROUND: (CONT'D)

In addition to animal licensing, the contract provides services including: updating owner records, reporting tools, community canvassing, data storage/handling, pet tags, pet tag mailing, ordinance support through marketing and website presence.

Although contract execution was delayed while the County finalized legal and financial details, the vendor began planning and systems development to ensure protection of client information and successful program implementation. It is recommended that the Board ratify the Animal Services Director's execution of the contract as of January 1, 2023.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve this contract will affect the Department’s capacity to process licensing for rabies control and licensing revenue.