Agenda

Return

C. 44

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	May 17, 2022

Contra

Costa

County

Subject:

Contract #72-092-3 with Accela, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/17/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Matthew Kaufmann, 925-655-3200
cc:	F Carroll M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 17, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE a payment limit increase in Contract #72-092-3 with Accela, Inc., a corporation, in an amount not to exceed $145,040 from $395,222 to a new payment limit of $540,262, and clarify the term of the agreement to renew annually until terminated, for software and support used by the Hazardous Materials and Environmental Health Divisions to track inspection data and enforcement actions for the period May 1, 2022 through April 30, 2023.

FISCAL IMPACT:

Approval of this contract will result in budgeted expenditures of up to $145,040 and will be funded as budgeted by 61% Environmental Health and 39% Hazardous Materials Program Fees.

BACKGROUND:

The Contra Costa County Health Services Hazardous Materials and Environmental Health Divisions have been contracting with Accela since May 2016 to provide specialized software and support services utilized by the divisions to track pertinent data on the regulated community, as well as to conduct and track inspection data and enforcement actions. This contract meets the needs of the County’s population by providing Accela’s EnvisionConnect for Windows application as both divisions' primary data management system. The specialized software also ensures the Hazardous Materials Division’s compliance with California Assembly Bill 2286 – mandating upgrades to electronic reporting to the State of California.

On November 5, 2019, the Board of Supervisors approved contract #72-092-1, with Accela, Inc., in an amount not to exceed $257,088 to provide data conversion software utilized by both divisions to track pertinent data on the regulated community, as well as to conduct and track inspection data and enforcement actions services, for the period from May 1, 2019, through April 30, 2021. To avoid disruption, both divisions requested a retroactive effective date. On June 8, 2021, the Board of Supervisors approved Contract Amendment #72-092-2 with Accela, Inc., effective April 30, 2021, in an amount not to exceed $395,222 to modify the term to clarify Successive Terms will renew annually, unless terminated pursuant to the terms of the agreement, to allow the contractor to provide additional software license, maintenance, and support services, through April 30, 2022.

Approval of contract #72-092-3 will allow the contractor to provide services through April 30, 2023.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the County would no longer have access to the contractor’s technical expertise and skill concerning the contractor’s EnvisionConnect data management system. As a result, the County may experience issues transmitting accurate inspection and compliance data to the California Environmental Reporting System.