Agenda

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C. 24

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	May 18, 2021

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE a Library Lease and Service Agreement with the City of San Ramon.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/18/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stacey Sinclair, 925. 957-2464

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 18, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Librarian, or designee, to execute a Library Lease and Service Agreement between the County and the City of San Ramon for the operation of the Dougherty Station Library located at 17017 Bollinger Canyon Road in San Ramon.

FISCAL IMPACT:

No fiscal impact. The proposed changes to the operations plan reflect existing practices.

BACKGROUND:

Prior to January 1, 2021, the County, City and Contra Costa Community College District were parties to a Memorandum of Understanding (MOU) dated June 26, 2007, which allowed the County to provide library services at the Dougherty Station Library located at 17017 Bollinger Canyon Road in San Ramon. The MOU provided that the County is then reimbursed for its costs in providing those services. The Community College District paid for the cost of providing services above the 35 base open hours, up to $100,000 per year. The MOU has been amended every year since 2009 to provide for the County’s reimbursement based on each year’s costs and cost allocation. The MOU expired on December 31, 2020.

BACKGROUND: (CONT'D)

The County and City desire to enter into a Library Lease and Operating Agreement that is substantially similar to the County’s standard form Library Lease and Service Agreement. The Contra Costa Community College District is not a party to this lease, as they are building their own on-campus library. The County’s standard form Library Lease and Service Agreement was approved by the Board of Supervisors in 2010 and amended in 2020. Under the terms of the Lease with the City San Ramon, the County will perform library services and related activities at the library and the City will pay for and provide all maintenance, utilities, and janitorial services to the library. No rent is due or payable by the County.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the Library Lease and Service Agreement with the City of San Ramon may reduce library services in the City of San Ramon.