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C. 67
To: Board of Supervisors
From: Deborah R. Cooper, Clerk-Recorder
Date: May  26, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: SouthTech Systems Contract Extension

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   05/26/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: B. Dunmore 925-335-7919
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     May  26, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with SouthTech Systems to extend the term from June 30, 2020 through December 31, 2020 and increase the payment limit by $131,066 to a new payment limit of $1,441,726 for continued licensing of the Integrated Electronic Recording, Cashiering, Indexing and Imaging System.

FISCAL IMPACT:

There is no impact to the General Fund for this contract extension. The original contract and this extension are funded by the dedicated Recorder Modernization Trust Fund (2451). The contract extension will increase the payment limit by $131,066 from $1,310,660 to $1,441,726.

BACKGROUND:

The County contracted with Granicus, LLC, for a Clerk-Recorder Integrated Electronic Recording, Cashiering, Indexing & Imaging System to replace the Clerk-Recorder's existing system, which has been provided by SouthTech. During the transition to the new system, the Clerk-Recorder Division requires the use of the existing system to continue operations and provide services to the public.




CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the contract extension with SouthTech will leave the Clerk-Recorder Division without the software and technology to perform the division's primary functions to the public and service agencies.

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