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C. 60
To: Board of Supervisors
From: Deborah R. Cooper, Clerk-Recorder
Date: May  26, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Contract amendment with Iron Mountain Information Management Services, Inc.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   05/26/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Scott O. Konopasek, 925-335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     May  26, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment, including County indemnification obligations, with Iron Mountain Information Management Services, Inc., to extend the term from December 21, 2020 through December 31, 2023 and increase the payment limit by $20,000 to a new payment limit of $50,000 for expanded remote data backup services.

FISCAL IMPACT:

Funds have already been appropriated in the FY 2020-21 budget for this service. Board approval is required due to indemnification provisions in the contract.

BACKGROUND:

The Elections Division currently uses Iron Mountain for remote data storage. The expanded service increases the amount of storage and provides for the backup of the operating systems and applications as well as data. The contract obligates the County to indemnify Iron Mountain for third party claims arising out of any data that may infringe on third party rights.





CONSEQUENCE OF NEGATIVE ACTION:

If not approved, the Elections Division will incur overage costs to back up existing data. If a cybersecurity event were to occur, the Elections Division would be able to recover data but not the systems and applications that use the data.

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