Agenda

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C. 77

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	May 21, 2019

Contra

Costa

County

Subject:

Authorize Purchasing Agent to Issue Purchase Order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/21/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

V. Kaplan, (925) 608-4963

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 21, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Employment and Human Services Department, to execute a purchase order with Integrated Archive Systems in the amount not to exceed $340,875, and to execute a license and support agreement with Rubrik, including County Indemnity, to procure backup appliances and support for the period of May 15, 2019 through May 14, 2022.

FISCAL IMPACT:

This contract will increase expenditures by up to $340,875 and will be paid out of Administrative Overhead, which is 43% Federal, 52% State and 5% County.

BACKGROUND:

EHSD's Information Technology Unit, will be purchasing Rubrik backup appliances, through reseller Integrated Archive Systems. EHSD's current backup appliances have reached their end of life and are becoming unreliable. EHSD, in conjunction with DoIT, evaluated new vendors to provide a replacement and Rubrik was recommended as the new county standard. This purchase includes three years of maintenance and support. Under the support agreement, the County is obligated to indemnify Rubik for County breach of the agreement.

In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases greater than $100,000.

CONSEQUENCE OF NEGATIVE ACTION:

The Employment and Human Services Department will be at risk of not meeting standards for performance, reliability, and cost effectiveness.