Agenda

Return

C.117

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	May 7, 2019

Contra

Costa

County

Subject:

Extension #26-539-5 with RecordXpress of California, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/07/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Jaspreet Benepal, 925-370-5101
cc:	E Suisala M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 7, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Extension Agreement #26-539-5 with RecordXpress of California, LLC, a limited liability company, effective June 1, 2019, to extend the termination date from June 30, 2019 to June 30, 2020 with no change in the original payment limit of $1,440,000, to continue to provide off-site storage, retrieval, destruction and management of documents and records for Contra Costa Regional Medical Center (CCRMC) and other designated Health Services Department Divisions.

FISCAL IMPACT:

This Amendment is funded 100% by Hospital Enterprise Fund I. (No rate increase)

BACKGROUND:

On July 12, 2016, the Board of Supervisors approved Contract #26-539-4, with RecordXpress of California, LLC, to provide off-site storage, retrieval, destruction and management of documents and records for CCRMC and other designated Health Services Department Divisions, for the period from August 1, 2016 through June 30, 2019.

BACKGROUND: (CONT'D)

Approval of Contract Extension Agreement #26-539-5 will allow the Contractor to continue providing document storage and management services through June 30, 2020.

CONSEQUENCE OF NEGATIVE ACTION:

If this extension is not approved, Contractor will not continue to provide document storage and management services.