Agenda

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C. 96

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	May 7, 2019

Contra

Costa

County

Subject:

Agreement with Alameda County and Gemalto Cogent Inc. for Biometric System Upgrade and Disaster Recovery Site

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/07/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Sandra Brown, 925-335-1553

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 7, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Standard Services Agreement with Alameda County and Gemalto Cogent, Inc., for the term July 1, 2018 through June 30, 2023 in an amount not to exceed $1,797,281 for the purchase of biometrics system upgrade services to establish a remote system recovery site in case of a major disaster.

FISCAL IMPACT:

No County Cost. $1,797,281 from Regional CAL ID Funds.

BACKGROUND:

The Sheriff’s Office’s current Cogent Automated Biometric System (CABIS) is housed on outdated servers (10+ years old) that are running out of storage space. Under the proposed contract, the contractor will move the system moved onto a virtual environment, separating Alameda County and Contra Costa County systems, and replicate Contra Costa County’s systems to be housed in both counties as a disaster recovery site (Alameda County would host Contra Costa County's Disaster recovery site and vice versa).

BACKGROUND: (CONT'D)

Each County data will be mirrored at each site to be available for daily search functionality and as a backup.

The agreement will be among Alameda County, Contra Costa County, and Gemalto Cogent, Inc. because each county has performance obligations in connection with creating the disaster recovery sites in the other county, as well as separate payment obligations under the contract. The contract will be documented using Alameda County’s standard services agreement.

The contract is being backdated to July 1, 2018, due to Alameda County’s need to capture support services under the contract for the period July 1, 2018 forward.

CONSEQUENCE OF NEGATIVE ACTION:

If the Office of the Sheriff is not allowed to contract with Gemalto Cogent for the Primary Recovery/Disaster Recovery (PRDR) project, Contra Costa County Sheriff’s Office and its client agencies will not be able to perform fingerprint identification as well as maintaining mug shots in the event of a natural or manmade disaster as the entire Alameda and Contra Costa County CABIS system is housed in one location. In addition, Contra Costa County CABIS system is currently housed on a server which is over 10 years old. This server can fail at any moment. If our current server were to fail, without the recovery site, we would have to rebuild the CABIS system from scratch therefore; losing thousands of records.