Agenda

Return

C. 40

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	May 14, 2019

Contra

Costa

County

Subject:

Approve and Authorize Amendment No.2 to Consulting Services Agreement with Hawley, Peterson & Snyder, Architects for On-Call Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/14/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria 925-957-2480

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 14, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Hawley, Peterson & Snyder, Architects (HPS), effective May 14, 2019, to increase the payment limit by $100,000 to a new payment limit of $1,000,000 and to extend the term from April 26, 2019 to April 26, 2020, to provide on-call architectural services for various facilities projects, Countywide. (100% Various Funds)

FISCAL IMPACT:

100% various funds. Projects will be assigned to HPS when there is an approved project and funding.

BACKGROUND:

On April 26, 2016, the Board of Supervisors approved an on-call Consulting Services Agreement with HPS, in the amount of $500,000 which terminated April 26, 2018.

BACKGROUND: (CONT'D)

On July 11, 2017, the Board of Supervisors approved Amendment No. 1 to increase the payment limit from $500,000 to a new payment limit of $900,000, and to extend the termination date to April 26, 2019.

The contract payment limit of $900,000 has nearly been reached. Amendment No. 2 is necessary to provide architectural services and the additional costs associated with the completion of ongoing projects and potentially new small project(s).

HPS is familiar with these active projects, and the design and construction of typical building type and health care facilities; therefore, it is recommended that the contract amendment be awarded at this time.

The additional funds made available to pay HPS will be used for additional projects which include remodels, tenant improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's FLIP projects under the recent budget allocation for capital projects and deferred maintenance. Having this as-needed agreement in place will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If amendment No. 2 is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.