Agenda

Return

C. 29

To:	Board of Supervisors
From:	Sharon L. Anderson, County Counsel
Date:	May 14, 2019

Contra

Costa

County

Subject:

Reclassification of Clerk-Senior to Civil Litigation Secretary

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/14/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:	Wanda McAdoo, (925) 335-1811
cc:	Wanda McAdoo

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 14, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 22435 to reclassify one (1) full-time Clerk Senior Level (JWXC) (represented) in salary plan and grade 3RX 1033 ($3,406.49 - 4,350.23) and incumbent in position number 11095 to a Civil Litigation Secretary (J3TH) (represented) in salary plan and grade 3R5 1253 ($4,246.54 - $5,161.69) effective February 1, 2019 in the Office of the County Counsel.

FISCAL IMPACT:

The action would result in an increased cost this fiscal year of $1,717 of which $731 is pension. The increased cost of this position will be recovered through client billable hours and can be accommodated within the department's current authorized budget.

BACKGROUND:

This Office has had a 25% turnover in clerical staff since 2017, losing several of our more experienced staff members to promotions, separations, and higher paying jobs outside the county. This problem is compounded by the fact that in this year alone we have seen a significant uptick in litigation managed by the Civil Rights and Tort Litigation Division. We added an Experienced Level Clerk position in 2013, due to the hardship of finding qualified Civil Litigation Secretaries within the designated pay range. Hiring an Experienced Level Clerk that learned the job from the ground up proved to be a successful alternative. There are numerous tasks that are performed that are not commensurate with the current classification. Reclassification is warranted and properly aligns the job classification with the desk's duties. This action is requested on the basis that the incumbent is performing the full higher-level responsibilities for the Civil Litigation Secretary classification since 2018

This action will be accomplished under provisions of the AFSCME Local 2700, United Clerical, Technical and Specialized Employees, Section 22.7- Promotion by Reclassification without Examination. Both incumbent and the action proposed meet all requirements imposed by that Section.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to reclassify would result in production delays and other serious impacts to the County Counsel's Office.

CHILDREN'S IMPACT STATEMENT:

Not applicable.