Agenda

Return

C. 88

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	May 22, 2018

Contra

Costa

County

Subject:

E3 Systems Professional Services Contract Amendment/Extension

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/22/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Wayne Tilley (925) 356-1802

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 22, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with E-3 Systems, to extend the term expiration from May 31, 2018 to May 31, 2019 and increase the payment limit by $1,000,000 to a new payment limit of $5,750,000 to continue to provide, on an as-needed basis, installation and maintenance of telecommunications cabling.

FISCAL IMPACT:

$1,000,000 increase. The costs incurred by the Department of Information Technology for services rendered by this contractor are reimbursed by departments or agencies receiving the services.

BACKGROUND:

This contractor provides installation and maintenance of telecommunications cabling on an as-needed basis. These services are outside the scope of the normal duties of the Department of Information Technology requiring the retention of a specialized services contractor. E-3 Systems was selected in DoIT's 2012 RFP bid #1208-003. The contractor then won a cabling services contract with Alameda County; Contract #901370, Procurement contract #12732 with a term expiration date of December 2018, with the option to extend for an additional two years. The proposed contract extension will piggyback on Alameda County's RFP in order to delay the need for and cost of a new competitive bid solicitation.

CONSEQUENCE OF NEGATIVE ACTION:

If the request is not approved, Information Technology may be unable to maintain the countywide telecommunications network should an issue emerge requiring maintenance or installation of telecommunication cabling.