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To:	Contra Costa County Housing Authority Board of Commissioners
From:	Joseph Villarreal, Housing Authority
Date:	May 9, 2017

Contra

Costa

County

Subject:

CERTIFICATION FOR THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) SECTION EIGHT MANAGEMENT ASSESSMENT PLAN (SEMAP) FOR FISCAL YEAR ENDING

Action of Board On: 05/09/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Commissioner
Candace Andersen, Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner

ABSENT:

Fay Nathaniel, Commissioner
Jannel George-Oden, Commissioner

Contact:

925-957-8028

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 9, 2017
,

BY:	, Deputy

RECOMMENDATIONS

ADOPT Resolution No. 5205 certifying the results for the Section 8 Management Assessment Plan (SEMAP), subject to HUD confirmatory review, for the Housing Authority of the County of Contra Costa (HACCC) for the period April 1, 2016 to March 31, 2017.

BACKGROUND

HUD utilizes SEMAP to evaluate a public housing authority’s (PHA) management of the HCV program. SEMAP scores are based on a combination of electronic data reported to HUD at regular intervals by PHAs and self-reported scores based on internal audits conducted by PHA staff. PHAs use HUD’s SEMAP Certification form to submit their scores. HACCC’s completed form for fiscal year 2017 is attached. The SEMAP rating consists of fourteen separate performance indicators plus a Bonus Indicator. Scores for Indicators 1-8 on the attached SEMAP Certification form are based upon HACCC’s internal review and an external review conducted by a consultant. Scores for Indicators 9-14 on the attached SEMAP Certification form are based on HUD’s automatic scoring of these Indicators. Based on staff's certification, HACCC’s HCV program is entitled to receive 120 out of 135 possible points, which will result in a SEMAP score of 89%. The rating becomes official after HUD reviews and approves the submission. If HUD maintains this score, HACCC will qualify as a “Standard Performer” under HUD’s SEMAP program.

BACKGROUND (CONT'D)

HACCC achieved a favorable score in all 13 of the SEMAP Indicators for which it is eligible. Specifically, HACCC scored points in the following Indicators:

Selection From the Waiting List
Determination of Rent Reasonableness
Determination of Adjusted Income
Maintaining Current Utility Allowance Schedules
Conducting Quality Control Inspections
Housing Quality Standards Enforcement
Expanding Housing Opportunities
Maintaining Current Payment Standards
Conducting Annual Income Reexaminations
Correctly Calculating Tenant Rent
Conducting Pre-Contract Housing Quality Standards (HQS) Inspections
Annual HQS Inspections
Lease-Up/Utilization Rate

Because the Agency is no longer eligible, HACCC did not score any points in the following Indicator:

Family Self Sufficiency (FSS)

HACCC is no longer rated under SEMAP for this Indicator because we have graduated more FSS participants than the minimum required by HUD. Were the Agency still rated, HACCC would receive points for this Indicator.

FISCAL IMPACT

HUD provides over $80 million annually to serve low-income families in Contra Costa County via the Housing Choice Voucher (HCV) rental assistance program. Approval of this SEMAP certification is a condition for continued funding.

CONSEQUENCE OF NEGATIVE ACTION