RECOMMENDATION(S): (CONT'D)
3. APPROVE and AUTHORIZE the hiring of retiree Ms. Adams as a temporary employee effective May 24, 2017 through May 23, 2018 as recommended by the Health Services Director.
FISCAL IMPACT:
Upon approval, this action has an annual cost of approximately $23,500 and the cost will be funded by Enterprise Fund I.
BACKGROUND:
In the absence of a countywide automated payroll timekeeping system, the Department's payroll clerks manually process bi-monthly timesheets and pay warrants for over 4,200 employees. It takes up to one year for a new employee to gain a full understanding of the many and varied complex payroll coding rules including negotiated benefits and differentials.
With little notice, Contra Costa Health Services (CCHS) had two payroll clerks retiring in March 2017, including Ms. Adams, and a third payroll clerk accepting a promotional opportunity. In addition, we have two on extended medical leave of absence and have had difficulty retaining qualified payroll clerks due to the complex nature of the work. Staff is continually working overtime including nights and weekends in order to meet County payroll deadlines.
Ms. Adams retired from County service on March 30, 2017. She has over 20 years of experience in Contra Costa County and spent the last nine years with Contra Costa Health Services payroll unit. Ms. Adams is uniquely qualified to perform the necessary tasks of ensuring timely and accurate pay warrants for our employees while we recruit, hire and train payroll staff to fill vacancies.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Health Services Department will not have adequate staff which negatively impacts the accuracy and timeliness of pay warrants.
CHILDREN'S IMPACT STATEMENT: