Agenda

Return

C.124

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	May 24, 2016

Contra

Costa

County

Subject:

Approve a Purchase Order with Applied Computer Solutions (ACS) and Service Agreement with VMware, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/24/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	David Runt, 313-6228
cc:	T Scott M Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 24, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Director of the Health Services Department, to execute a Purchase Order to Applied Computer Solutions in the amount of $589,002.64 for the purchase of software licenses and support for the period April 3, 2016 through April 2, 2019, and execute a Support and Subscription Services Agreement with VMware, Inc. for support services for the term April 3, 2016 through April 2, 2019.

FISCAL IMPACT:

100% funding is included in the Enterprise I Fund budget.

BACKGROUND:

The Health Services Department (HSD) Information Technology Unit (IT), extensively uses VMware for the IT datacenter. This purchase will provide the HSD IT unit with support and maintenance of software on our servers that host the Epic Electronic Health Records (EHR) and other healthcare related software for the entire Health Services Department. The VMware software will also provide additional licenses in order to expand our infrastructure.

CONSEQUENCE OF NEGATIVE ACTION:

If this Purchase Order is not approved the Health Services Department will not have software licenses, support or the ability to add more virtual systems. Without the support, the systems that contain Epic EHR data could result in the inability to upgrade and in loss of patient information for the entire health services department, causing Patient care issues and related emergencies.

CHILDREN'S IMPACT STATEMENT:

Not applicable.