Agenda

Return

C.105

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	May 24, 2016

Contra

Costa

County

Subject:

E3 Systems Professional Services Contract Amendment/Extension

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/24/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 24, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with E-3 Systems, to extend the term expiration from May 31, 2016 to May 31, 2017 and increase the payment limit by $1,500,000 to a new payment limit of $3,250,000 to continue to provide, on an as-needed basis, installation and maintenance of telecommunications cabling.

FISCAL IMPACT:

$1,500,000 increase. The costs incurred by the Department of Information Technology for services rendered by this contractor are reimbursed by departments or agencies receiving the services.

BACKGROUND:

This contractor provides installation and maintenance of telecommunications cabling on an as-needed basis. These services are outside the scope of the normal duties of the Department of Information Technology requiring the retention of a specialized services contractor. E-3 Systems was selected in DoIT's 2012 RFP bid #1208-003.

CONSEQUENCE OF NEGATIVE ACTION:

If the request is not approved, Information Technology may be unable to maintain the countywide telecommunications network should an issue emerge requiring maintenance or installation of telecommunication cabling.