Agenda

Return

C. 82

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	May 24, 2016

Contra

Costa

County

Subject:

Purchase Order with AT&T for Cisco Equipment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/24/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo 925-383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 24, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee, to execute, on behalf of Chief Information Officer, a purchase order with AT&T Datacomm in an amount not to exceed $115,000 for the acquisition of Cisco equipment, in support of a hosted communication system for Contra Costa County Treasurer-Tax Collector's Office, located at 625 Court Street in Martinez.

FISCAL IMPACT:

$115,000; The cost is budgeted under capital project work authorization #WH265T

BACKGROUND:

The Department of Information Technology's Telecommunication Division is in the process of moving to a Cloud Hosted Internet Protocol Communication system, allowing for greater flexibility, disaster recovery, and enhanced use of unified communications. This will provide for a more reliable office telephone service.

BACKGROUND: (CONT'D)

625 Court St. in Martinez is undergoing a complete building renovation and restructure of existing data cabling and network equipment. Before the renovation project, all equipment was located in the attic with access via the men’s restroom. As the attic area offers no environmental control, no means of securing equipment, and poses a safety risk to DoIT’s technical staff, the renovation project included the construction of a new data room.

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

The current County telephone system is 100% installed locally within the County buildings, which does not allow for recovery in case of a local building disaster incident. Callers would receive an error tone because the telephone system will be offline during such incident. With a cloud hosted telephone service, we will be able to maintain in- and out-bound calling during local and regional disasters.