Agenda

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C. 71

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	May 10, 2016

Contra

Costa

County

Subject:

Direct Systems Support (Legacy System) Purchase Order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/10/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

David Runt, 313-6228

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 10, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Purchasing Agent on behalf of the Health Services Department, to execute (1) a Purchase Order with Direct Systems Support in the amount of $159,000 for support services for IBM and Lenovo servers for the period March 21, 2016 through March 20, 2017, and (2) support services agreements with Lenovo, Inc., and International Business Machines Corporation for Lenovo and IBM server support for the same period.

FISCAL IMPACT:

100% funding is included in the Hospital Enterprise Fund I budget.

BACKGROUND:

The Health Services Department (HSD) Information Technology Unit (IT) Unit extensively uses Lenovo/IBM server hardware for the IT datacenter. Direct Systems Support manages HSD IT server hardware and support with IBM and Lenovo to ensure that there isn’t a lapse in support services. This purchase will provide the HSD IT Unit with support for servers that support the Epic Electronic Health Records (EHR) and other healthcare related software for the entire HSD. IBM and Lenovo provide support for Health Services servers to correct defects and functionality issues.

CONSEQUENCE OF NEGATIVE ACTION:

If the Purchase Order and agreements are not approved, HSD will not have the necessary support in place. The servers contain Epic EHR data, and could result in the inability to access and possible loss of patient information for the entire Health Services department; causing Patient Care issues and emergencies.

CHILDREN'S IMPACT STATEMENT:

Not applicable.