Agenda

Return

C. 89

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	April 18, 2023

Contra

Costa

County

Subject:

Contract with Central Coast Energy Services, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/18/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Tracy Story (925) 597-1172

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 18, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an agreement with Central Coast Energy Services, Inc. in an amount not to exceed $32,976 to provide a software application and database management services for the term October 1, 2022 through September 30, 2023.

FISCAL IMPACT:

The $32,976 contract is funded entirely by a federal grant passed through the California Department of Community Services and Development. The CFDA Number is 93.568. No County match is required.

BACKGROUND:

The Employment and Human Services Department (EHSD) operates the County's Low Income Home Energy Assistance Program through the Community Services Bureau. The energy payments are processed through a software and database management system, ServTraq©, to link the payments and reports to roll up directly to the State of California. This contractor is to provide the software and on-going maintenance services. The software application and platform was developed by Central Coast Energy Services, which makes it available to the County via internet on a pay-per-agency basis. The agreement contains an indemnification clause at the expense of the County. SevTraq is an application software provider approved by the California Community Services Development Department. The ServTraq software connects with the State database system. Previously, the procurement method had been through a purchase order since approximately calendar year 2005 until cybersecurity insurance was required. During negotiation of this contract, Central Coast has continued to provide software services to ensure continuity of services for the Energy Assistance program for Low Income family in Contra Costa County. This board order is requesting retroactive approval of the contract back to October 1, 2022, to ensure payment beginning October 1, 2022, for services rendered during that period Approval of this board order will allow the execution of the agreement.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, EHSD will not be able to process low-income energy and water service payments more efficiently through this database management system.