Agenda

Return

C. 78

To:	Board of Supervisors
From:	Kristin Connelly, Clerk-Recorder
Date:	April 18, 2023

Contra

Costa

County

Subject:

Consolidated Printers, Inc., Contract Amendment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/18/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

Contact:

925-285-3335

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 18, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with Consolidated Printers, Inc., to increase the payment limit by $1,000,000 to a new payment limit of $8,000,000 for additional specialized printing services required for the 2021 Gubernatorial Recall Election.

FISCAL IMPACT:

General fund, within department's authorized appropriations. A portion of the costs associated with these services is reimbursable by the districts for which the County conducts elections. The amount of reimbursement depends on the number and type of districts consolidated with the election, as well as the number of County, State and federal issues on the ballot. The County bears the cost of elections conducted on behalf of the County, State and federal governments. The State reimbursed counties for the 2021 Gubernatorial Recall Election. However, to the extent the Clerk-Recorder’s general purpose revenue requirements exceed budgeted amounts for mandated services, transfers from the County’s reserve may be required.

BACKGROUND:

The Elections Division of the Clerk-Recorder's office contracted with Consolidated Printers, Inc., in the amount of $7,000,000 to provide specialized printing services to produce voter information guides each election for the period December 19, 2019 through December 30, 2023. Anticipated during the contract term were the 2020 Presidential Primary and General Elections, the 2022 Gubernatorial Primary and General Elections and other special elections. Primarily due to the unanticipated 2021 Gubernatorial Recall Election, printing costs have exceeded the original contract payment limit as of December 2022. The department requests increasing the payment limit to cover the cost of all services rendered under the agreement.

CONSEQUENCE OF NEGATIVE ACTION:

The Department would be unable to pay invoices for services previously rendered, and would be unprepared to pay for any specialized printing needs that arise throughout the remainder of 2023.

CLERK'S ADDENDUM

Speaker: Caller 6770