Agenda

Return

C. 94

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	April 4, 2023

Contra

Costa

County

Subject:

Amazon Web Services Enterprise Agreement

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/04/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor

ABSENT:

Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Sarah Bunnell, 925-608-4023

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 4, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute an enterprise agreement with Amazon Web Services (AWS) in an amount not to exceed $500,000 for data hosting and other information technology services for the period of April 4, 2023, to April 3, 2025.

FISCAL IMPACT:

As departments procure services utilizing this contract, they will return to the Board for approval as required. 100% User Departments.

BACKGROUND:

As County departments move forward to upgrade existing legacy software applications or implement new systems, utilizing cloud services is often an attractive option due to cost and the timely availability of resources. To streamline the process for departments to procure these services an utilizing established agreement that provide appropriate levels of protection and control over County data. Additionally, the Agreement provides that AWS' of liability is capped at $1 million dollars for the initial 24 months of the contract. This is an increase over AWS' standard liability cap that is not to exceed amounts paid to AWS in the 12 months preceding the claim. Based on feedback from departments who have indicated they will be utilizing AWS services in the next 24 months, it is estimated the County will spend approximately $500,000 over the next 24 months. Without this negotiated liability cap increase, the County's ability to recoup damages from AWS in the event of data loss or data breach caused by AWS would be limited to the amount of subscription cost paid to AWS during the previous 12 month period.

Additionally, this contract provides the County with greater control of where County data resides within the AWS environment and greater ability to enable and standardize cybersecurity features across all AWS resources utilized by County departments.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, County departments will have to utilize the generic AWS Terms and Conditions which do not provide the County with appropriate liability protections and assurances for the protection of County data.