Agenda

Return

C.47

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	April 24, 2023

Contra

Costa

County

Subject:

Amendment to Purchase Order with H&C Finishers

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/24/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jose Bustillos, (925) 370-5450

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 24, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #25222 with H&C Finishers to increase the payment limit by $300,000 to a new payment limit of $499,000 for reupholstery and refinishing of hospital and clinical furniture and equipment for Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, and extend the term through June 30, 2025.

FISCAL IMPACT:

Approval of this action will result in an additional $300,000 in expenditures for reupholstery and refinishing of hospital and clinical furniture and equipment and will be funded by Hospital Enterprise Fund I revenues.

BACKGROUND:

On June 7, 2022, purchase order #25222 was generated with H&C Finishers for the period from June 30, 2022 through June 29, 2025 for a total of $199,000 for furniture repair services and upholstery as needed by the Contra Costa Regional Medical Center. Reparation and restoration of existing equipment is estimated to be a cost savings of up to 60% versus new procurement. During the pandemic, the hospital and clinics experienced an increase in patient care and cleaning which resulted in wear and tear on upholstered products. Waiting areas experienced an increase in patient flow due to some lobbies being restricted or closed, as well as an increased use of disinfectants and bleach products. Additionally, as identified by The Joint Commission (TJC), a greater volume of office chairs required reupholstering.

CCRMC and Health Centers are required to comply with The Joint Commission, OSHA and other State regulatory requirements to provide safe, high-quality care. In 2022, the West County Health Center (WCHC) underwent a refurbishment of lobby and office furniture, resulting in estimated expenditures of $60,000 over six months, which have depleted the funds available on the purchase order.

This vendor, H&C Finishers, was selected in a competitive process for their ability to meet the time, volume and specialized equipment restoration needs of CCRMC and Health Centers.

Approval of the requested amendment will allow this vendor to provide additional reupholstery and refinishing for CCRMC and Health Centers through June 30, 2025.

CONSEQUENCE OF NEGATIVE ACTION:

If this action is not approved, CCRMC and Health Centers within Contra Costa County Health Services will not be able to maintain hospital and clinic equipment standardization and appearance.