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C. 80
To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Date: April  4, 2023
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: 2019 California Department of Social Services Privacy and Security Agreement Amendment

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   04/04/2023
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
ABSENT:
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: L.Pacheco 608-4963
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     April  4, 2023
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

RATIFY the execution of 2019 California Department of Social Services Privacy and Security Agreement No. 19-07 by the Employment and Human Services Director signed on October 21, 2019, and APPROVE and AUTHORIZE the Employment and Human Services Director or designee to execute an amendment to the 2019 Privacy and Security Agreement 19-07 with the California Department of Social Services to extend the termination date to March 1, 2024, or until a successor Agreement is executed, whichever occurs first.

FISCAL IMPACT:

There is no fiscal impact for this action.











BACKGROUND:

The California Department of Social Services (CDSS) notified counties of the Data Privacy and Security Agreement (Agreement) on June 25, 2019, with instructions for returning the signed Agreement to CDSS. The purpose of the Agreement is to ensure the security and privacy of Medi-Cal Personally Identifiable Information (PII) contained in the Medi-Cal Eligibility Data System (MEDS), the Applicant Income and Eligibility Verification System (IEVS), and in data received from the Social Security Administration (SSA) and other sources. Because counties have access to SSA-provided information, SSA requires that CDSS enter into individual agreements with the counties to safeguard this information. The current Agreement expired March 1, 2023.  
  
CDSS notified counties of an Amendment to the Agreement on January 19, 2023. The purpose of the Amendment is to extend the termination date of the 2019 Agreement by one (1) year to allow ongoing transmissions of Personally Identifiable Information (PII) while the 2022 renewal of the Agreement is negotiated and finalized between CDSS and the County Departments/Agencies. The Agreement, as modified by the enclosed Amendment, will remain in effect until March 1, 2024 or until a successor Agreement is executed, whichever occurs first. All fifty-eight (58) CWDs are required to sign the 2019 Agreement Amendment to prevent disruptions to the transmission of PII between the counties and CDSS.  
  
This Board Order is to ratify the execution of the Agreement by the Employment and Human Services Department (EHSD) Director and to approve and authorize the EHSD Director or designee to execute an Amendment to the Agreement to extend the termination date to March 1, 2024, or until a successor Agreement is executed, which ever occur first.

CONSEQUENCE OF NEGATIVE ACTION:

If the 2019 Amendment Agreement is not approved, this will cause disruptions to the transmission of PII between the County and Department of Healthcare Services and CDSS.

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