Agenda

Return

C. 74

To:	Board of Supervisors
From:	Monica Nino, County Administrator
Date:	April 4, 2023

Contra

Costa

County

Subject:

CONTRACT AMENDMENT WITH KARPEL COMPUTER SYSTEMS, INC., FOR DISTRICT ATTORNEY CASE MANAGEMENT SYSTEM

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/04/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor

ABSENT:

Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Julie DiMaggio Enea 925.655-2056

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 4, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Karpel Computer Systems, Inc., to extend the term by five years through June 30, 2028 and increase the payment limit by $851,250 to a new payment limit of $3,198,372 to provide an additional five years of hosting, maintenance, and support of the case management system for District Attorney prosecution services.

FISCAL IMPACT:

The additional contract cost will be funded through appropriations from the District Attorney operating budget. The total contract cost comprises software licensing and configuration and 13 years of vendor-supplied hosting, maintenance, and subscription to electronic discovery. The increase in payment limit will provide for 5 of the 13 years of system maintenance and support, and is offered to the County at the current annual rate.

FISCAL IMPACT: (CONT'D)

In addition to the contract cost, the project also incurs internal County costs for wide area network services provided by the Department of Information Technology, which are charged annually to the District Attorney operating budget.

BACKGROUND:

In September 2014, the Board of Supervisors authorized a contract with Karpel Computer Systems, Inc., in the amount of $1,223,205 to provide a modern, web-based case management system for the District Attorney's Office plus four years of system maintenance and support. The first phase of this system, the adult module, was rolled out in late 2015.

In 2018, the contract was amended to provide additional user licenses, increase the payment limit to $2,142,122, and extend system maintenance through June 2023. A second amendment in 2020 increased the payment limit to $2,332,122 with no change to the contract term to provide for the development of up to ten interfaces for local law enforcement agencies to electronically file their criminal complaints with the District Attorney's Office instead of transmission by facsimile. A third amendment in February 2023 increased the payment limit to $2,347,122 for additional services to complete the conversion of legacy system juvenile data, which will be used in both the Probation and District Attorney case management systems.

This fourth contract amendment will extend the term by five years through June 30, 2028 and increase the payment limit by $851,250 ($170,250 per year) to a new payment limit of $3,198,372 to provide an additional five years of hosting, maintenance, and support of the case management system to ensure that the system remains available without interruption.

CONSEQUENCE OF NEGATIVE ACTION:

Disapproval of the recommendation will place the District Attorney's Office and other justice partners in the predicament of having no system support services in the event of a malfunction.