Agenda

Return

C. 71

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	April 4, 2023

Contra

Costa

County

Subject:

Approve Clarification of Item #C.21 with Planet Technologies, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/04/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor

ABSENT:

Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

C. Youngblood (925) 608-4964

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 4, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE clarification of Board action of May 3, 2022 (C.21) for a contract amendment with Planet Technologies, Inc., a corporation, to reflect the intent of the parties to change the payment limit from $314,000 to $328,000 with no change to terms and conditions.

FISCAL IMPACT:

$328,000 funded by 6% County, 59% Federal, 35% State revenues as administrative overhead expense, all of which is already budgeted in FY 2021-2022 and FY 2022-2023.

BACKGROUND:

The Employment and Human Services Department (EHSD) executed a contract with Planet Technologies on August 1, 2021, in the amount of $99,000, to upgrade its department-wide communications system STARS (Shared Text Automated Retrieval System). On May 3, 2022 (C.21), the Board of Supervisors (BOS) approved a contract amendment and extension, to add to the scope of work, and to increase the payment limit by $215,000 to a new total $314,000. The increase in payment limit should have been in the amount of $229,000. The new payment limit of the contract amendment/extension thus should be $328,000. The performance requirements described in the original contract amendment remain the same.

BACKGROUND: (CONT'D)

This board order is to clarify the payment limit and payment provisions of the amendment.

CONSEQUENCE OF NEGATIVE ACTION:

The department will be unable to go forward with the communication system upgrade which will have a negative impact to serving our clients.