Agenda

Return

C. 91

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	April 18, 2023

Contra

Costa

County

Subject:

Approval of Blanket Purchase Order with OmniPro LLC for Laptops and Personal Computers

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/18/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

C. Youngblood (925) 608-4964

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 18, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, a Blanket Purchase Order with OmniPro LLC, in an amount not to exceed $2,587,279, to procure personal computers and laptops for the period April 18, 2023 through July 31, 2024.

FISCAL IMPACT:

This action will result in a total expenditure of $2,587,279, of which $1,293,639 is included in the FY 22-23 Adopted Budget with the remaining amount of $1,293,640 included in the FY 23-24 Recommended Budget. Administrative Overhead: (6% County General Funds; 36% State; 58% Federal)

BACKGROUND:

The Employment and Human Services Department (EHSD), Information Technology Unit (IT), is replacing personal computers (PCs) and laptops to support Windows 10. Many of our existing fleet of PC’s and laptops are over 8 years old and in need of replacement to support Windows 10 21H2 and beyond.

BACKGROUND: (CONT'D)

Additional licensing for Microsoft Office is not needed as it has been purchased through the DoIT O365 Enterprise agreement. These PCs and laptops are needed to continue the upgrade to Windows 10 (21H2) and Office 2016. The Board of Supervisors approved C.77 on April 12, 2022 which was the start of the EHSD Refresh Plan to purchase PC’s and laptops from OmniPro LLC. EHSD is continuing its Refresh Plan by requesting a Purchase Order to procure additional PC's and laptops from OmniPro under a National Association of State Procurement Officers contract MNWNC-117.

In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases greater than $200,000.

CONSEQUENCE OF NEGATIVE ACTION:

The Employment and Human Services Department will be unable to go forward with technology upgrade.