Agenda

Return

C. 70

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	April 26, 2022

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, a purchase order with order with Insight Public Sec

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/26/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 925 608-4071
cc:	Nancy Zandonella

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 26, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, Department of Information Technology: (1) a purchase order with Insight Public Sector, Inc., in an amount not to exceed $7,000,000; and (2) a Microsoft Enterprise Enrollment Agreement for Microsoft enterprise software applications for the period of May 1, 2022 through April 30, 2025.

FISCAL IMPACT:

The cost for this will be paid in three annual installments and be charged to user departments on a per license basis. (100% General Fund)

BACKGROUND:

Currently many County departments utilize G3 licenses which lack specific security, active directory and business intelligence tools that are now required to secure the County’s intellectual assets and promote collaboration in the Microsoft government cloud. The Department of Information Technology (DoIT,) in collaboration with multiple County departments that require the use of Microsoft G5 licensing to perform and deliver services to the County, were able to align this contract with the County’s goal of getting all departments under one licensing umbrella and leveraging the County’s resources and purchasing strength. Each participating department is charged for its percentage of the licenses and fees, as applicable.

DoIT negotiated significant discounts from Microsoft’s authorized reseller, Insight Public Sector, Inc., for the licensing of Microsoft products, such as Office 365. The purchased services included Monthly Subscriptions-Volume Licenses, Software Assurance and Microsoft’s cloud-based hosted services for e-mail and other cloud-based applications such as SharePoint and Azure. Additionally, DoIT worked with Microsoft to participate in the Executive Order President Biden signed on May 12, 2021 to address the growing challenges combating Cybercity threats. Through participation in this program the County will receive one year of the escalated G5 Security suite at no additional cost to the County.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, the County will be out of compliance with Microsoft’s licensing agreement.