PDF Return
C. 81
To: Board of Supervisors
From: INTERNAL OPERATIONS COMMITTEE
Date: April  26, 2022
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Small Business Enterprise, Outreach, and Local Program Report for the Period July through December 2021

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   04/26/2022
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Cynthia Shehorn, 925-957-2495
cc: CAO (Enea)     Purchasing Svcs Mgr    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     April  26, 2022
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

RECEIVE the Small Business Enterprise, Outreach, and Local Bid Preference Programs Report, reflecting departmental program data for the period July 1 through December 31, 2021.

FISCAL IMPACT:

No fiscal impact. Informational report only.

BACKGROUND:

Contra Costa County values the contributions of small business and developed programs to assist in soliciting and awarding contracts to the SBE community. The Board of Supervisors adopted these programs to enable small and local businesses to compete for a share of the County's purchasing transactions.  
  






BACKGROUND: (CONT'D)
The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service dollars to small businesses. The Small Business Enterprise (SBE) Program applies to: (1) County-funded construction contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal service contracts of $100,000 or less.  
  
The objective of the program is to award at least 50% or more of the total eligible dollar base amounts to SBEs. A Small Business Enterprise, as defined by the California Government Code, Section 14837, Chapter 3.5 must be:
  • Independently owned and operated business, which is not dominant in its field of operation;
  • The principal office of which is located in California, the officers of which are domiciled in California, and which together with affiliates, has 100 or fewer employees;
  • Have average annual gross receipts of fifteen million dollars ($15,000,000) or less over the previous three tax years, or a manufacturer with 100 or fewer employees.
Reporting Requirements  
It is the responsibility of each County department to track and compile the data for purchasing activities in order to provide a countywide report to the Board of Supervisors.  
  
The Internal Operations Committee has responsibility for evaluating the semi-annual reports and making recommendations to the Board on program policies and reporting. The Board receives reports in six-month increments, with the last report submitted to the Board for the period ending June 2021. Attachment A constitutes the report due for the period of July 1 – December 31, 2021.  
  
Summary Findings  
The following table summarizes the attached department activity on a countywide basis.
July – December 2021
  
ACTIVITY TYPE:
Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total
Professional/Personal Services 334 149 44.6% $17,800,759 $8,255,123 46.4%
Purchasing Transactions 1021 313 30.7% 21,848,734 $4,629,503 21.2%
Construction Contracts 3 3 100% $150,000 $150,000 100%
  
  
Value of Contracts Awarded in Millions
  
  
While the County did not achieve the 50% goal, this information shows the County directed more than $12.8 million in qualifying transactions to SBE firms during the six-month reporting period, achieving a 46.4% award rate for professional/personal services transactions and a 21.2% award rate for purchasing transactions. There were 3 construction contracts reported in this period.  
  
It is worth noting that the SBE participation goals of surrounding agencies are typically in the 20-25% range. By that measure, Contra Costa County’s reported activity is above that threshold for professional/personal services, and within the range for purchasing transactions. The following departments are to be commended for achieving 50% or more program compliance this reporting period:
  • Professional/Personal Services: Animal Services, Clerk of the Board, Fire Protection District, and Public Works
  • Purchases: Agriculture, Clerk of the Board, Communications Media, County Counsel, and Treasurer – Tax Collector
  
Of particular note, Clerk of the Board, and the Fire Protection District are to be commended for achieving a 100% award rate for qualifying professional services contracts. Clerk of the Board is also commended for achieving a 100% award rate for qualifying purchasing transactions. Public Works is commended for achieving a 100% award rate for construction contracts.
Department/Activity Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total
Professional/Personal Svcs
Animal Services 23 18 78.3% $745,260 $525,152 70.5%
Clerk of the Board 2 2 100.0% $131,080 $131,080 100.0%
Fire Protection District 1 1 100.0% $44,000 $44,000 100.0%
Public Works 7 3 42.9% $149,300 $129,700 86.9%
Purchasing Transactions
Agriculture 4 2 50.0% $37,449 $26,449 70.6%
Clerk of the Board 2 2 100.0% $6,160 $6,160 100.0%
Communications Media 4 2 50.0% $53,443 $32,817 61.4%
County Counsel 5 2 40.0% $110,908 $69,206 62.4%
Treasurer-Tax Collector 15 3 20.0% $127,036 $63,543 50.0%
Construction Contracts
Public Works 3 3 100.0% $150,000 $150,000 100.0%
  
  
E-Outreach Report  
In order to encourage the use of small, local, and disadvantaged businesses, the County's E-Outreach Program requires bids and Request for Proposals greater than $10,000 to be solicited online. For this period, there were 34 bids totaling $20,072,078 that fell within the parameters of the program.  
  
The data specific to electronic solicitations is developed and provided by the Purchasing Division of the Public Works Department, and reflects outreach to small, women-owned, minority-owned, local, disabled veteran-owned, and disadvantaged business enterprises. During this reporting period, 34 bids were conducted using the BidSync e-outreach site. Notifications were sent to 267,328 businesses, of which 31.6% are considered small, local, or disadvantaged business enterprises.  
  
E-Outreach July 1, 2021 – December 31, 2021
Number of Solicitations 34
Total Notifications 267,328
Dollar Value $20,072,078
BUSINESS CATEGORY Notifications Percentage of Total
MBE - Minority Business Enterprise 14,683 5.5%
WBE - Women Business Enterprise 13,083 4.9%
SBE - Small Business Enterprise 42,256 16.9%
LBE - Local Business Enterprise 1,787 0.6%
DVBE - Disabled Veteran Business Enterprise 329 0.1%
DBE – Disadvantaged Business Enterprise 9,502 3.6%
Total 86,640 31.6%
  
Local Business Preference  
For opportunities exceeding $25,000, the Local Business Preference Program allows for local businesses to submit a new offer if within 5% of the lowest bidder. There were no instances of the Bid Preference utilized in this reporting period.  
  
Dollar Value Awarded to Local and Bay Area Businesses  
The dollar value of Purchase Orders issued for the period was $21,848,734. The dollar value awarded to Contra Costa County businesses was 13.1% or $2.8 million. The value awarded to other Bay Area businesses was 15.1% or $3.3 million. This represents Contra Costa County’s contribution to the local economy.  
  
Contra Costa County $2,863,261 13.1%
Other Bay Area Counties $3,307,198 15.1%
Other $15,678,275 71.8%
Total $21,848,734 100.0%
  
Conclusion  
The County has demonstrated continued commitment to achieving the 50% goal for participation by SBE firms in contract and purchasing activities. While the data for some departments is below this threshold, departments are showing some interest in increasing the percentage of awarded contracts. Instruction is being provided on the search features of the purchasing system, to assist in identifying businesses in the small, local, women, minority, veteran and disadvantaged business categories

AgendaQuick©2005 - 2024 Destiny Software Inc., All Rights Reserved