Agenda

Return

C. 45

To:	Board of Supervisors
From:	Deborah R. Cooper, Clerk-Recorder
Date:	April 26, 2022

Contra

Costa

County

Subject:

Amendment to Contract with the Secretary of State

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/26/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Helen Nolan, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 26, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a grant amendment with the California Secretary of State to extend the term from June 30, 2022 through December 31, 2024 with no change to the reimbursement limit of $6,038,436 for the purchase of replacement voting systems and technology.

FISCAL IMPACT:

Under the contract, the State matches the County's spending 3:1 on voting systems and technology replacement.

BACKGROUND:

In 2018, State funding became available for counties to replace voting systems and technology. In 2019, the County entered into a grant agreement with the State for such monies in the amount of $3,647,000 with an expiration date of June 30, 2021. In 2020, the County entered into a grant amendment with the State that increased the grant amount to $6,038,436 and extended the expiration date to June 30, 2022. Under the proposed contract amendment, the grant agreement term would be extended through December 31, 2024 with no change to the reimbursement limit. Monies provided to the County by the State under the grant agreement may be used by the County both retroactively for reimbursement of allowable costs and for reimbursement of future purchases of voting equipment.

CONSEQUENCE OF NEGATIVE ACTION:

Should the County chose not to execute the grant contract, the County will not be reimbursed with State funds for 75% of any voting system and equipment purchases made during the term extension period.