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C. 1
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: April  26, 2022
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE and AUTHORIZE the execution of a Blanket Purchase Order with Syar Industries, Inc. for asphalt concrete.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   04/26/2022
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Caroline Tom, 925 313-7007
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     April  26, 2022
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a blanket purchase order with Syar Industries, Inc., in an amount not to exceed $1,250,000, for asphalt concrete of various types for road maintenance work, for the period April 26, 2022 through April 25, 2025, Countywide.

FISCAL IMPACT:

The cost of purchasing asphalt concrete is funded 100% by Local Road Funds.

BACKGROUND:

On January 21, 2022, the County issued Invitation for Bid (IFB) 2201-553 for four asphalt concrete vendors, one each located in north, south, east, and west County to ensure close proximity to the various job sites to maintain asphalt temperature and manage transportation costs. When IFB 2201-553 closed on February 11, 2022, only one bidder had responded. On March 2, 2022, the County issued a second IFB, BID 2202-542, and when it closed, no one had bid.  

BACKGROUND: (CONT'D)
  
Having no bids to evaluate, and in an effort to establish unit costs, the Public Works Maintenance Division requested direct quotes from historical vendors who had previously complied with the specifications in the bid documents. Only one vendor responded, with high unit costs caused by the recent volatility in oil markets.  
  
Using the informal bid process, Syar Industries, Inc., complied with both the technical and location specifications for asphalt concrete, in the North County (within 20 miles of the intersection of Interstate 680 and State Highway 4).

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the blanket purchase order may prevent the Public Works Department from completing routine and emergency road maintenance in a timely manner.  
  

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