Agenda

Return

C. 81

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	April 12, 2022

Contra

Costa

County

Subject:

Amendment #23-597-3 with Bitfocus, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/12/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8777
cc:	Fern Carroll M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 12, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #23-597-3 with Bitfocus, Inc., a Nevada corporation, effective April 12, 2022, to amend Contract #23-597-2, to increase the payment limit by $30,000, from $276,036 to a new payment limit of $306,036, with no change in the original term of October 18, 2019 through October 17, 2022.

RECOMMENDATION(S): (CONT'D)

FISCAL IMPACT:

Approval of this amendment will result in additional annual expenditures of up to $30,000 and will be funded as budgeted by the department in FY 2021-22, by 100% by Hospital Enterprise Fund I.

BACKGROUND:

In October 2016, the County and contractor entered into a Software and Services Agreement for the implementation of the contractor’s hosted Clarity Human Services Homeless Management Information System (HMIS) for the provision of software licensing, hosting, and support. The agreement meets the social needs of the County’s population by providing streamlined case management, outreach, and coordinated entry system accessible by the County’s Health, Housing, and Homeless Services unit. Ad-hoc reporting and data analysis features help the County provide a solid foundation for whole-person care services and evidence-based decision-making for its homeless population. Bitfocus, Inc., the current software service provider was given a sole-source contract for these services. On March 31, 2020, the Board of Supervisors approved Contract #23-597-2, with Bitfocus, Inc., in an amount not to exceed $276,036 for the provision of licensing, hosting, and support of the contractor’s HMIS application to provide software licensing, hosting, and support, to the Health Services Department’s Information Systems Unit, for the period from October 18, 2019, through October 17, 2022.

Approval of Contract Amendment Agreement #23-597-3 will allow the contractor to provide additional services related to software licensing, hosting, and support for their HMIS application through October 22, 2022.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, the Health Services Department’s Information Systems Unit will not receive the software support and maintenance services needed for the Homeless Management Information System application.