Agenda

Return

C. 64

To:	Board of Supervisors
From:	Deborah R. Cooper, Clerk-Recorder
Date:	April 12, 2022

Contra

Costa

County

Subject:

Electronic Recording Delivery System - Contract Payment Limit Increase

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/12/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

925-335-7997

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 12, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE increase to the annual payment limit by $40,000 to a new annual payment limit of $150,000, with no change to the term ending on August 18, 2023, to provide electronic recording of additional documents using the State-certified SECURE Electronic Recording Delivery System pursuant to a 2020 Memorandum of Understanding with the Counties of Orange, Los Angeles, Riverside, and San Diego.

FISCAL IMPACT:

There is no impact to the County General Fund for this program. The program is funded with the dedicated Electronic Report Deliverable Submission monies. The annual cost is determined by the number of real property documents recorded in the previous year for which an electronic recording delivery fee was collected.

BACKGROUND:

Annual electronic recording totals have fluctuated from ~240,000 documents in 2018 to ~415,000 documents in 2021. SECURE charges a flat $0.30 per document maintenance fee. The proposed payment limit increase to $150,000 will accommodate up to 500,000 electronic recordings per year. Actual costs are tied to annual document totals and there are no other associated costs. Electronically recorded documents generate greater revenue for the department than the maintenance costs they incur.

CONSEQUENCE OF NEGATIVE ACTION:

Should the payment limit not be increased, the department would be unable to pay its full maintenance fee and would violate the Memorandum of Understanding with SECURE, which would prevent the department from collecting revenue associated with electronically recordered documents.