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C. 5
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: April  20, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: REJECT bids and RE-ADVERTISE the Happy Valley Road Embankment Repair Project, Lafayette area.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   04/20/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Neil Leary, 925-313-2278
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     April  20, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

REJECT all bids received on March 30, 2021, for the Happy Valley Road Embankment Repair Project, and ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for security shall be returned, and  
  

AUTHORIZE the Public Works Director, or designee, to re-advertise the Happy Valley Road Embankment Repair Project (County Project No.: 0672-6U6215; Federal Project No.: ER-32LO(550) (District II)

FISCAL IMPACT:

The construction contract and associated fees of this project will be funded by 88.53% Emergency Relief Funds and 11.47% Local Road Funds.



BACKGROUND:

The above project was previously approved by the Board of Supervisors, plans and specifications were prepared by a professional engineer and filed with the Public Works Department, and bids were invited by the Public Works Director. On March 30, 2021, the Public Works Department received bids from the following contractors:  
  
BIDDER, TOTAL AMOUNT  
  
Azul Works, Inc., $525,531.50  
  
Bridgeway Civil Constructors, Inc., $579,853.60  
  
Granite Rock Company, $590,964.00  
  
Kerex Engineering, Inc., $594,105.00  
  
Brannon Corporation, $679,187.00  
  
All five bids received were below the Engineer's Estimate for the project ($740,910) but, due to an alleged irregularity during the bidding process, staff has determined that rejection of bids and re-bidding would be in the County's best interest. Therefore, the Public Works Director recommends to the Board of Supervisors to exercise its discretion to reject all bids pursuant to the Notice to Bidders; and authorize the Public Works Director to re-advertise the above project.   
  
The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, and copies will be made available to any party upon request.

CONSEQUENCE OF NEGATIVE ACTION:

If re-advertising of the project is not authorized, the project will not be constructed this year and the conditions of the roadway will continue to deteriorate, resulting in more expensive repairs in the future.

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