Agenda

Return

C. 68

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	April 27, 2021

Contra

Costa

County

Subject:

Contract #23-629-3 with Associated Consultants, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/27/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	F Carroll

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 27, 2021
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-629-3 with Associated Consultants, LLC., a limited liability company, in an amount not to exceed $1,155,000, to provide data analytics consultation and technical assistance for the Health Services Department’s Information Systems Unit for the period from March 1, 2021 through February 29, 2024.

FISCAL IMPACT:

This contract will result in contractual service expenditures of up to $1,155,000 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I. (No rate increase)

BACKGROUND:

This contract meets the needs of the Health Services Department’s Information Systems Unit by providing data analytics consulting services. Services like developing and managing information to support decision making, managing and improving existing reporting systems, and performing complex analyses. These functions are imperative to the Unit’s risk assessment and decision-making process.

In 2017, the Health Services Department solicited for a data analytics service provider; Associated Consultants, LLC was chosen for their value, experience, and industry expertise. In March 2018, the Health Services Department’s Information Systems Unit began contracting with Associated Consultants, LLC to help fill the need for managing and analyzing data.

On March 13, 2018, the Board of Supervisors approved Contract #23-629 with Associated Consultants, LLC for data analytics consultation and technical assistance including, industry best practices for business software applications and reports writing for the Health Services Department’s Information Technology Unit, for the period from March 1, 2018, through August 31, 2019.

On July 9, 2019, the Board of Supervisors approved Contract Amendment/Extension Agreement #23-629-1, effective August 1, 2019, to amend Contract #23-629, to increase the payment limit by $385,000, from $385,000 to a new payment limit of $770,000, and to extend the termination date from August 31, 2019, to February 28, 2021, for additional data analytics consultation and technical assistance for the Health Services Department’s Information Systems Unit.

Approval of Contract #23-629-3 will allow the contractor to provide additional data analytics consultation and technical assistance for the Health Services Department’s Information Systems Unit through February 28, 2024.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the County will no longer have access to the contractor’s expertise in data analytics consulting and technical assistance to support the Health Services Department’s Information Systems Unit