Agenda

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C. 32

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	April 27, 2021

Contra

Costa

County

Subject:

Approve and Authorize Amendment No. 2 to Consulting Services Agreement with The Ratcliff Architects (Ratcliff)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/27/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria 925-957-2480

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 27, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with The Ratcliff Architects, effective April 27, 2021, to increase the payment limit by $750,000 to a new payment limit of $2,250,000, and to extend the term from July 10, 2022 to July 10, 2023, to provide as-needed architectural services for various County projects, Countywide.

FISCAL IMPACT:

Projects will be assigned to the as-needed architect when there is an approved project and funding. (100% Various Funds)

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 2 is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.

BACKGROUND:

On July 10, 2018, the Board of Supervisors approved an as-needed Consulting Services Agreement with Ratcliff, in the amount of $750,000. On June 2, 2020, the Board of Supervisors approved Amendment No. 1 with Ratcliff, in the amount of $750,000 and extended the term to July 10, 2022. The contract payment limit of $1,500,000 has nearly been reached. Amendment No. 2 is necessary to provide architectural services and the additional costs associated with the completion of ongoing and new projects. Ratcliff is familiar with these active projects, and the design and construction of typical building types and health care facilities. Therefore, it is recommended that the contract amendment be awarded at this time.

Ratcliff will continue to provide architectural services, such as programming, design and construction administration. The type, size and location of projects vary. Typical projects may include new construction, building renovations/modernizations, remodeling of an entire building or specific areas within a building, tenant improvements, exterior building restorations, mechanical-electrical-plumbing upgrades, structural improvements, code-related improvements and deferred maintenance projects. Projects may also include fire district buildings projects. Extending this as-needed agreement will save the county money when compared with the time and expense in conducting a consultant selection process on a project-by project basis, will allow the design phase to commence sooner and provide for a shorter project completion schedule.