The Department of Information Technology (DoIT) issued a Request for Proposal (RFP) in 2019 seeking firms who could provide specialized telecommunications cabling services. E-3 Systems was the successful bidder and was awarded the contract on July 15, 2019. Included in the RFP was language that allowed for a two (2) year renewal to the initial agreement. The department is exercising the option of renewing the contract with E-3 Systems for an additional two (2) year period and increasing the payment limit by $2,500,000 for a contract payment limit not to exceed $3,000,000.  
  
Since this contract has been awarded, DoIT has experienced an increase in workload due to five (5) new buildings being constructed and four (4) complete building remodels which has consumed all of the current funding on this contract. It is critical at this time to amend the contract as the Contractor is providing services related to COVID-19, including but not limited to, cabling the Alternate Care Sites located at 1414 Marina Boulevard in Richmond, 2055 Meridian Park in Concord and the Antioch Fairgrounds. Without the Contractor’s services these sites would not have to ability to connect to telephone service, internet service, etc.   
  
Additionally, working closely with the Public Works Department, it has come to our attention that a number of new projects are slated for the remainder of 2020 and in 2021 including the installation of new cabling services at eight (8) County worksite locations and the construction of three (3) new buildings. With the COVID-19 pandemic upon us and the amount of work on the horizon, the department is requesting a contract amendment/extension agreement which will ensure uninterrupted service to existing projects and the ability to meet timelines for future projects.   

If this action is not approved, DoIT will be unable to meet the current COVID-19 demands and customer services needs in a timely manner and cost-effective basis.