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1.
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Introductions |
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Chair Burgis called the meeting to order at 1:05 p.m. and invited attendees to introduce themselves. |
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2.
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Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). |
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No one requested to speak during the public comment period. |
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3.
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RECEIVE and APPROVE the Record of Action for the March 11, 2019 IOC meeting.
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Supervisor Andersen approved the record of action for the March 11, 2019. (Supervisor Burgis was not present at the March 11 meeting.) |
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AYE:
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Vice Chair Candace Andersen
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Other:
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Chair Diane Burgis (ABSTAIN)
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Passed
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Attachments: |
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DRAFT IOC Record of Action for March 11, 2019
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4.
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RECOMMEND to the Board of Supervisors the appointment of the Jonathan Bash, representing the Sierra Club, to the Environmental Organizations #2 seat on the Hazardous Materials Commission to complete the unexpired term ending on December 31, 2019 and to a new term that will expire on December 31, 2023.
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The Committee approved the appointment of Jonathan Bash, representing the Sierra Club, to the Environmental Organizations #2 seat on the Hazardous Materials Commission and directed staff to forward the recommendation to the Board of Supervisors. |
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AYE:
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Chair Diane Burgis, Vice Chair Candace Andersen
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Passed
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Attachments: |
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HMC Environmental Seat Announcement
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Sierra Club Letter of Recommendation_J. Bash
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Candidate Application_Jonathan Bash_HazMat Comm
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Hazardous Materials Commission Roster_March 2019
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5.
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APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2019 Fish and Wildlife Propagation Fund grant funds for ten projects totaling $67,267.
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The Committee approved the recommendations from the Fish & Wildlife Committee for the allocation of 2019 Fish and Wildlife Propagation Fund grant funds to ten projects totaling $67,267 and directed staff to forward the recommendations to the Board of Supervisors. |
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AYE:
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Chair Diane Burgis, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Fish and Wildlife Committee Recommendations for 2019 Propagation Fund Allocations
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6.
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CONSIDER Commission for Women and staff recommendations regarding proposed modification to the Commission's bylaws and PROVIDE direction to staff.
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The Committee directed staff the make the following modifications to the Commission's proposed bylaws and forward the modified bylaws to the Commission and then the Board of Supervisors for adoption:
- Article 1, Name, Section 2: Restore the original Commission name in the history paragraph.
- Article III, Section 1, Members: Clarify that commissioners who also have membership in an organization that provides funding to the Commission must recuse themselves from any discussion and/or vote pertaining to the use of those funds.
- Article III, Section 2, Membership Responsibilities: Restore the requirement for members to attend at least one BOS meeting and the responsibility to be an ambassador and proponent of the Commission.
- Article IV, Section 3, Term of Office: Clarify that no commissioner shall serve in the same executive officer position for more than two consecutive years and as a member of the Executive Committee for more than four consecutive years.
The Committee also encouraged the Commission to develop an annual budget to use as a basis for fundraising, and also to track and engage with the Board of Supervisors on countywide issues and initiatives that impact women and girls, including for example, human trafficking, women's health, women veterans, etc.
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AYE:
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Chair Diane Burgis, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Women's Commission Proposed Changes to Staff Recommended Commission Bylaws
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Staff Response to Commission Questions Regarding Funds Administration
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Commission for Women Roster_March 2019
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7.
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ACCEPT the 2017-2019 Triennial Review Phase II Report and specific recommendations summarized below:
- DIRECT the County Administrator to continue implementation with the third cycle of the triennial review process for the remaining advisory bodies.
- DIRECT the Clerk of the Board to assist with bylaw updates for the Advisory Council on Equal Employment Opportunity, related to membership and quorum requirement.
- DIRECT the Clerk of the Board to collaborate with the District V Supervisor, County Counsel, and the Rodeo MAC to update the bylaws to perform advisory duties previously completed by the CSA R-10 Citizen Advisory Committee.
- DIRECT the Clerk of the Board to collaborate with the District V Supervisor and related county departments to consider discontinuing the inactive M-16 Citizens Advisory Committee.
- DIRECT the Clerk of the Board to collaborate with the District IV Supervisor to update the bylaws of the Contra Costa Centre MAC’s membership and composition.
- REQUEST that the Clerk of the Board explore new review formats to better capture the compliance of advisory bodies with county and state requirements for future cycles of the triennial review.
- DIRECT the Clerk of the Board and County Counsel to offer a Brown Act, Better Government Ordinance, and Advisory Boards overview training for advisory board staff and chairs in 2019.
- AUTHORIZE the Clerk of the Board to create materials and resources related to online posting requirements, for those bodies that are currently required under county policy to post agendas online.
- AUTHORIZE the Clerk of the Board to research and develop new training requirements for advisory board members and advisory board staff, which will return to the Internal Operations Committee for discussion and approval.
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Emlyn Struthers presented the staff report, indicating that she is consulting the District Supervisors regarding recommendations pertaining to bodies wholly within a supervisorial district to determine what, if any, additional action should be taken. Specifically:
- The suggestion to combine the functions of the R-10 Citizen Advisory Committee and the Rodeo MAC has been has been discussed with Supervisor Glover’s staff and they have indicated support for the idea. Clerk of the Board will continue to coordinate with Supervisor Glover and his staff to implement any recommended changes.
- Clerk of the Board has been in contact with Supervisor Glover’s office regarding the suggestion to sunset the M-16 Citizen Advisory Committee. Supervisor Glover’s office has requested that Clerk of the Board consult with Public Works and the Department of Conservation and Development to confirm whether they see a continuing need for the Committee. Clerk of the Board will then coordinate with the District V office regarding any changes.
- Supervisor Mitchoff’s staff has indicated that the Supervisor would like to modify the Contra Costa Centre MAC. Clerk of the Board will coordinate with Supervisor Mitchoff’s office to implement any recommended changes to Contra Costa Centre MAC.
The Committee accepted the staff report and recommendations and directed that they be forwarded to the Board of Supervisors for its information. |
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AYE:
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Chair Diane Burgis, Vice Chair Candace Andersen
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Passed
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8.
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The next meeting is currently scheduled for May 13, 2019. |
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9.
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Adjourn |
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Chair Burgis adjourned the meeting at 2:05 p.m. |