Agenda

Return

C. 60

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	April 9, 2019

Contra

Costa

County

Subject:

Microsoft Volume Licensing Enterprise Enrollment Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/09/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Marc Shorr (925) 608-4071

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Chief Information Officer: (1) a Purchase Order with Insight Direct USA, Inc., in an amount not to exceed $1,840,705; and (2) a Program Signature Form for a Microsoft volume licensing enterprise enrollment renewal for the period May 1, 2019 through April 30, 2022.

FISCAL IMPACT:

$1,840,704.48 (100% User Fees); the whole cost is billed in three annual installments, and charged out to user departments on a per license basis.

BACKGROUND:

The Department of Information Technology (DoIT) initiates, on behalf of various County Departments, the purchase and renewal of the Microsoft Enterprise desktop licensing agreement. Each participating department is charged for its percentage of the licenses and fees, as applicable.

BACKGROUND: (CONT'D)

DoIT is receiving discounts from Microsoft authorized reseller Insight Direct USA, Inc., for the licensing of Microsoft products, such as Office 365. The purchased services included Monthly Subscriptions-Volume license, Software Assurance, and Mircosoft's cloud-hosted services for e-mail and other cloud-based applications, such as Sharepoint.

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Renewal of enrollment is required by the Microsoft to continue use and remain compliant with the licensing agreement.