Agenda

Return

C. 45

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	April 9, 2019

Contra

Costa

County

Subject:

California State Association of Counties Welfare Client Data Systems Management Contract

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/09/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Elaine Burres 608-4960

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the CSAC Finance Corporation (California State Association of Counties) for a three-year payment limit not to exceed $1,196,157 (FY 2019-20 $380,683; FY 2020-21 $398,423; FY 2021-22 $417,051) to administer data processing services for the County's welfare client data system, for the period July 1, 2019 through June 30, 2022.

FISCAL IMPACT:

The total three-year contract amount is not to exceed $1,196,157 (FY 2019-20 $380,683; FY 2020-21 $398,423; FY 2021-22 $417,051). Funding will be 5% County, 52% State, and 43% Federal.

BACKGROUND:

Contra Costa County is one of eighteen counties (including Alameda, Fresno, Orange, Placer, Sacramento, San Diego, San Francisco, San Luis Obispo, San Mateo, Santa Barbara, Santa Cruz, Solano, Sonoma, Tulare, Ventura, and Yolo) that make up the Welfare Client Data Systems Consortium. All eighteen counties in this consortium utilize the California Work Opportunity and Responsibility to Kids Information Network (CalWIN), as their welfare client data system. CalWIN is an automated welfare benefits and eligibility system. Each county compensates CSAC Finance Corporation (CSAC) to provide long range planning, ongoing development, enhancement, systems oversight, and maintenance aspects for the CalWIN system. The total contract amount for the three-year period, FY 2019-20 through FY 2021-22, represents Contra Costa County's proportional share of cost for the CalWIN system's management.

As presented to the Board on March 19, 2019 (D.3), Contra Costa County is working with all 58 California counties to form a new California's Statewide Automated Welfare Systems (CalSAWS) Consortium to develop and migrate to a new statewide welfare client data system by 2022. This three-year contract term to continue using the current system will not conflict with that work.

CONSEQUENCE OF NEGATIVE ACTION:

Contra Costa County would not be supported through CSAC to administer the current automated welfare benefits and eligibility system used by the Welfare Client Data Systems Consortium.