Agenda

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C. 43

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	April 9, 2019

Contra

Costa

County

Subject:

APPROVE a contract amendment with AssetWorks LLC.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/09/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stan Burton 925-313-7077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE a $300,000 increase in the payment limit of the software and services agreement between the County on behalf of the Public Works Department and AssetWorks LLC, from $635,000 to a new payment limit of $935,000 and to extend the termination date from March 31, 2019 to March 31, 2021, for vehicle telematics reporting hardware, software and services, Countywide.

FISCAL IMPACT:

100% Fleet Internal Service Funds

BACKGROUND:

On March 29, 2016 the Board of Supervisors approved Public Works to contract with AssetWorks LLC for vehicle telematics reporting hardware, software and services in the amount of $635,000. This contract provides the telematics reporting hardware for installation in select vehicles from the County’s fleet and internet access to real-time and historical data on the vehicle emissions performance, diagnostic trouble codes, positioning, speed and course. Fleet Services and user departments have found a need to occasionally review vehicles data for a variety of reasons. Light vehicles equipped with these telematics devices are eligible to be enrolled in the State Continuous Smog Testing Pilot Program which precludes the need for physical biennial smog inspections which saves cost and reduces downtime of the vehicles. Since Board of Supervisor’s approval, Public Works has worked with AssetWorks LLC to install the vehicle telematics reporting hardware and software services. The approval of the year to year rollover will allow Public Works to continue procuring equipment, software and services through AssetWorks LLC necessary to utilize telematics reports for programs such as the State Continuous Smog Testing Pilot Program.

CONSEQUENCE OF NEGATIVE ACTION:

If this is not approved, remote telematic reporting from AssetWorks will cease to operate.