Agenda

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C. 67

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	April 18, 2017

Contra

Costa

County

Subject:

Purchase Order with Direct Systems Support for Epic Server Upgrades

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/18/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	David Runt, 925-335-8700
cc:	Tasha Scott Marcy Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 18, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Direct Systems Support in an amount not to exceed $200,000 for the activation of additional processor features in IBM servers used for the EPIC electronic health records (EHR) system, for the period from May 2, 2017 through May 1, 2018.

FISCAL IMPACT:

Upon approval, the Department may incur expenses of up to $200,000 during the proposed agreement period, which would be funded 100% in the Hospital Enterprise Fund I budget.

BACKGROUND:

This purchase is for the upgrade of three IBM database servers that run the Epic EHR application, and are a requirement for the Epic upgrade. Two servers will be for production, and will be located at Health Services Department (HSD) Data Center site in Pittsburg. One of the servers will be for data recovery, and will be located at HSD’s Martinez site. The server’s processor capabilities will be upgraded via electronic activation codes provided by IBM, and implemented by HSD Information Technology (IT) staff.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to procure new upgraded servers could result in patient care issues as many of our current servers are reaching end of life and require upgraded servers to run our Epic EHR and other healthcare related applications.