Agenda

Return

C. 47

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	April 25, 2017

Contra

Costa

County

Subject:

CONTRA COSTA COUNTY HISTORICAL SOCIETY CONTRACT

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/25/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Timothy Ewell, 925-335-1036

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 25, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to enter into a contract with the Contra Costa County Historical Society in an amount not to exceed $242,520 for continued support in the preservation and indexing of historical County records for the period July 1, 2017 through June 30, 2022.

FISCAL IMPACT:

Up to $242,520 over a five-year contract period; 100% County General Fund, Budgeted in fiscal year 2017/18. The contract allocates $45,680 to the Historical Society in fiscal year 2017/18 increasing each year by the CPI-U for the San Francisco-Oakland-San Jose area not to exceed 3%.

The $242,520 reflects the maximum amount the County would pay to the Historical Society if the maximum CPI cap of 3% is reached in each year.

BACKGROUND:

On September 11, 1979, the Board of Supervisors declared the Contra Costa County Historical Society as the "Official Historical Society" of the County. Since that time, the County and the Society have enjoyed a mutually beneficial relationship resulting in the establishment of a History Center in the City of Pleasant Hill in 1986. The Historical Center made the Society's unique archive of letters, photos, and other historically significant documents available to the Public.

In 2000, the Society entered into a sub-lease agreement with the County for spaces located at 610 Main Street, Martinez. The County had previously entered into a 10-year lease agreement for spaces comprising 600-610-618 Main Street resulting in surplus space that was made available to the Society. This allowed the Society to establish a presence in Martinez, the County seat. In 2010, the lease was amended, extending the term by two years.

In April 2012, the Conservation and Development Department vacated spaces located at 618 Main Street leaving the Historical Society as the only tenant occupying spaced at 600-610-618 Main Street. In an effort to continue supporting the Society, and specifically the History Center, the County Administrator's Office initiated business continuity planning sessions with the Society's Executive Director and Board members resulting in a five-year contract for the period July 1, 2012 through June 30, 2017. In consideration for the financial support, the County has benefited from professional archiving services made possible by the Society's Board of Directors, Executive Director, and volunteers.

Today's action would authorize a new five-year contract with the Historical Society to ensure that the preservation of historical documents and memorabilia will continue.

CONSEQUENCE OF NEGATIVE ACTION:

The Contra Costa County Historical Society would have difficulty maintaining a similar level of service to citizens within the County.

CHILDREN'S IMPACT STATEMENT:

No impact.