Agenda

Return

C. 57

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	April 18, 2017

Contra

Costa

County

Subject:

Assignment of AtPac Software and Services Agreement to SouthTech Systems

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/18/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Barbara Dunmore 925-335-7919

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 18, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute an Assumption and Consent Agreement consenting to the assignment by AtPac of its contract with the County for the Clerk-Recorder Imaging and Information System to SouthTech Systems, Inc., with no change to the terms and conditions of the contract.

FISCAL IMPACT:

There is no fiscal impact to the County General Fund for the services provided through this contract. The contract will be funded by the dedicated Recorder Modernization Trust Fund.

BACKGROUND:

Pursuant to the County's July 1, 2015 contract with AtPac, the Clerk-Recorder Division utilizes AtPac's proprietary Clerk-Recorder Imaging and Information System (CRiis) to perform the core functions of recording documents, providing certified copies of records, issuing marriage licenses, imaging and indexing records for permanent preservation, archival, and retrieval, maintaining multiple database systems for redundancy and back-up and several other vital functions required for the Division to serve the public.

BACKGROUND: (CONT'D)

Effective March 1, 2017, SouthTech Systems purchased AtPac's assets including all software application source code, trademarks, equipment and rights to existing software licenses and service agreements. Entering into the Assumption and Consent agreement with AtPac and SouthTech will confirm SouthTech's agreement to be bound by the terms of the 2015 contract and will document the County's consent to the assignment. There is no change in pricing, scope of work, technical support or other services previously provided by AtPac. SouthTech Systems has extensive experience providing such service to California County Recorders and Clerks. We are confident that SouthTech Systems will continue to provide software and system support, without service disruption to our operations and customers.

CONSEQUENCE OF NEGATIVE ACTION:

Should the Board of Supervisors elect not to approve the recommendation, the Clerk-Recorder's office will no longer have authority to use AtPac's CRiis system for cashiering and recording documents.