Agenda

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C. 4

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	April 26, 2016

Contra

Costa

County

Subject:

Contract Amendment No. 1 with Quincy Engineering, Incorporated, Bay Point area.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/26/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Emigh, 925 313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 26, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Contract Amendment No. 1, effective February 1, 2016, to the Consulting Services Agreement with Quincy Engineering, Incorporated., (Quincy) to increase the payment limit by $20,000 to a new payment limit of $247,000, to complete the design and provide construction support services for the Canal Road Sidewalk and Bike Lane project, Bay Point area. (Project No. 0662-6R4062)

FISCAL IMPACT:

This project, including work performed under this amendment, is funded by 35% Federal Congestion Mitigation and Air Quality (CMAQ) Funds, 16% State Safe Routes to School (SR2S) Funds, and 49% Local Road Funds.

BACKGROUND:

The consulting services for this project consist of preparing plans, specifications, and estimates, including providing topographic survey services, and providing construction support services for the Canal Road Sidewalk and Bike Lane Project in the Bay Point area.

Professional engineering services were required for the proper and satisfactory execution of the Canal Road Sidewalk and Bike Lane Project. Quincy was selected to provide these services after completing a request for qualifications solicitation and interview process that put them on a short list with four other firms to provide consulting services for future projects. The County requested and received technical proposals from two of the five short listed firms to provide consulting services for this project. Quincy was selected by a selection committee as the firm that was best able to address the County’s needs for the project.

Through the course of the design of the project the amount of effort initially assumed for the contract scope and budget has been exceeded. The primary area which required more effort than initially anticipated was the extent of the storm drain systems that were required as part of this project.

Proposed Amendment No. 1 will amend the payment limits in order to compensate for this additional effort.

CONSEQUENCE OF NEGATIVE ACTION:

If the contract amendment is not approved, the consultant may not get compensated for their work and we will not have the design expertise available during construction to address any issues that may arise.