RECOMMENDATION(S): (CONT'D)
(3) DETERMINE that Tri Valley Water Trucks, Inc. (Tri Valley), the second lowest monetary bidder, has complied with the requirements of the project specifications, and FURTHER DETERMINE that Tri Valley has submitted the second lowest responsive and responsible bid for the contract.
(4) AWARD on-call contracts to the following two contractors in the following priority for Job Orders, as provided in the project specifications:
(A) Statewide, in a not to exceed amount ($200,000.00) and the unit prices submitted in the bid ($330.00 Total Unit Price).
(B) Tri Valley, in a not to exceed amount ($200,000.00) and the unit prices submitted in the bid ($465.00 Total Unit Price).
(5) DIRECT that the Public Works Director, or designee, shall prepare the contracts.
(6) ORDER that after the contractors have signed the contracts and returned them, together with any required certificates of insurance and other required documents, and the Public Works Director has reviewed and found them to be sufficient; the Public Works Director, or designee, is authorized to sign the contracts for this Board.
(7) ORDER that, the Public Works Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contracts Code Section 22300.
(8) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.
(9) DECLARE that, should the award of the contract to Statewide or Tri Valley be invalidated for any reason, the Board would not in any event have awarded the contracts to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107).
FISCAL IMPACT:
The contracts, for a maximum amount of $200,000 each, will be funded by 100% Local Road Funds.
BACKGROUND:
The above project was previously approved by the Board of Supervisors, specifications were filed with and approved by the Board, and bids were invited by the Public Works Director. On April 5, 2016, the Public Works Department received bids from the following contractors:
BIDDER, TOTAL UNIT AMOUNT
Statewide Construction Sweeping, Inc.: $330.00 Total Unit Price
Tri Valley Water Trucks, Inc.: $465.00 Total Unit Price
Statewide submitted the lowest responsive and responsible bid, which is $135.00 less (Total Unit Price) less than the next lowest bid.
Tri Valley submitted the second lowest responsive and responsible bid.
The Public Works Director has reported that the bids submitted by Statewide and Tri Valley comply with the requirements provided in the project specifications, and recommends that contracts be awarded to Statewide and Tri Valley in that order. The Public Works Director recommends that the bids submitted by Statewide and Tri Valley are the lowest responsive and responsible bids, and this Board so concurs and finds. As provided in the project specifications, the two on-call contracts would be awarded in the following priority for Job Orders: (1) Statewide; and (2) Tri Valley.
The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, with copies to be made available to any party upon request.
CONSEQUENCE OF NEGATIVE ACTION:
The Public Works Department may be unable to complete routine road maintenance work in a timely manner.