Agenda

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C.33

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	April 19, 2016

Contra

Costa

County

Subject:

Contract Amendment with Granicus, Inc. for the Boards and Commissions Solution

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/19/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	B. Burkhart, (925) 313-1180
cc:	Robert Campbell, Auditor-Controller

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 19, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Granicus, Inc., effective April 19, 2016, to increase the payment limit by $43,200 to a new payment of $650,816, to continue hosting the Citizen Document Access Solution, and to implement the Granicus Boards and Commissions Solutions to provide the public with greater access to information concerning County boards, commissions, and advisory bodies.

FISCAL IMPACT:

The increase of the payment limit will cover the $1,800 monthly software costs for the Boards and Commissions Solution, which includes a 50% discount for the first 12 months. (100% General Fund)

BACKGROUND:

Contracting with Granicus for a Citizen Document Access Solution has supported the County meeting the goals of the Better Government Ordinance (BGO), complying with new website positing provisions of the Brown Act and using improved technology to deliver information to our citizens. The Granicus Open Platform and Government Transparency suites of technology have been installed and been in use since October 16, 2012. Adding the Boards and Commissions software will allow the clerk and board staff to easily manage government body appointments, vacancies, and applications. Applications and appointments will be simplified in the new Granicus program addition. Community members can apply for boards through the County website and board rosters and vacancies will be managed via the new solution and amendment. This technology will continue to operate with the existing AgendaQuick software used to produce Board and Board committee documentation. The added functionality of the Boards and Solution will allow the replacement of the existing Access database and provide better functionality for county staff, board applicants and the public.