Agenda

Return

C. 1

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	April 12, 2016

Contra

Costa

County

Subject:

REJECT all bids received on March 8, 2016, for the 2016 Bay Point Asphalt Rubber Cape Seal project, Bay Point area.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/12/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Emigh, 925-313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 12, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

REJECT all bids received on March 8, 2016, for the 2016 Bay Point Asphalt Rubber Cape Seal Project, and ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for security shall be returned, Bay Point area.

FISCAL IMPACT:

Project to be funded by 93.3% Local Road Funds and 6.7% CalRecycle Grant Funds.

BACKGROUND:

The above project was previously approved by the Board of Supervisors, plans and specifications were filed with and approved by the Board, bids were invited by the Public Works Director and Addendum No. 1 was issued. On March 8, 2016, the Public Works Department received bids from the following contractors:

BACKGROUND: (CONT'D)

BIDDER, TOTAL UNIT AMOUNT

VSS International, Inc., $1,736,832.00

American Pavement Systems, Inc., $1,824,424.00

Telfer Pavement Technologies, LLC, $1,863,717.00

Pavement Coatings Co., $2,442,095.00

The Public Works Director recommends to the Board of Supervisors to exercise its discretion to reject all bids pursuant to the Notice to Bidders. Contra Costa County Public Works Department, like so many other local Public Works agencies (Cities and Counties), as well as the State Department of Transportation (Caltrans), is highly dependent on State gas tax revenues for funding a majority of operation and maintenance responsibilities on public roadway systems. Local Public Works agencies in California are seeing significant reductions in the allocation of State gas tax revenue for operations, maintenance, and capital improvements. In Contra Costa County, we have seen a decline in our gas tax revenue from $27.2 million in Fiscal Year 2013/2014 to a projected $18.9 million next year, a 70% decline in just a four year span.

Based on the current year monthly receipts of gas tax, the Public Works Department expects gas tax revenues to be less than projected in the Public Works budget. Based on the revenue situation, Public Works has determined that there will be insufficient gas tax funding to move forward with the 2016 Bay Point Asphalt Rubber Cape Seal project.

CONSEQUENCE OF NEGATIVE ACTION:

The Public Works Department may be unable to pay contractor for work performed.